Administrative and Executive Assistant
NFT Consult
About NFT Consult
NFT Consult is a premier human resources consultancy firm that has established itself as a leader in talent acquisition, management, and development across East Africa. Founded with a vision to bridge the gap between top talent and leading organizations, NFT Consult has consistently delivered exceptional HR solutions tailored to meet the unique needs of its clients.
Established in 2005, NFT Consult is a business process outsourcing firm headquartered in Kampala, Uganda, with additional offices in Hoima, South Africa, Kenya, Botswana, Rwanda, Tanzania, Zambia, Burundi, and South Sudan. The company specializes in executive search, staff recruitment, manpower outsourcing, HR process outsourcing, training, and talent development, aiming to transform organizations and unlock individual potential. NFT Consult serves clients across various sectors, including ICT, oil and gas, telecommunications, and financial services.
The firm fosters a work culture that emphasizes empathy, integrity, innovation, and diversity, offering job opportunities that align with these values.
Job Description
The ideal candidate will provide high-level administrative, executive, and confidential support to the CEO. This role requires a mature, detail-oriented, and discreet professional with strong organizational and interpersonal skills, capable of managing sensitive information, complex schedules, and representing the CEO at key events when necessary.
Responsibilities
- Manage and coordinate the CEO’s calendar, meetings, travel arrangements, and official engagements.
- Act as the primary liaison between the CEO and internal/external stakeholders, maintaining professionalism and confidentiality at all times.
- Manage the general office reception and administration.
- Coordinate board and other stakeholder meetings as well as managing the office set up, infrastructure and company assets.
- Attend official meetings, conferences, or events on behalf of the CEO when delegated, and provide detailed briefs or reports afterward.
- Prepare, review, and manage confidential correspondence, documents, and presentations on behalf of the CEO.
- Act as the face of office for internal and external stakeholders.
- Coordinate board and management meetings — including scheduling, logistics, agenda preparation, and minute-taking.
- Track and follow up on key action items and strategic commitments to ensure timely execution.
- Maintain both digital and physical filing systems for executive and organizational documents.
- Support internal communication, event organization, and stakeholder engagement initiatives.
- Handle sensitive company information with the utmost discretion and integrity.
- Execute additional tasks as assigned to ensure the CEO’s office operates efficiently.
Requirements
- Bachelor’s degree.
- Minimum 4 years’ experience providing executive-level administrative or personal assistant support in a corporate or financial institution.
- Proven experience managing executive schedules, confidential information, and high-level stakeholder communication.
- Strong organizational, coordination, and time management skills.
- Excellent written and verbal communication abilities.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling tools.
- Professional, composed, and trustworthy demeanour.
- Confidentiality and sound judgment.
- Exceptional organizational and planning skills.
- Strong interpersonal and communication abilities.
- Attention to detail and accuracy.
- Initiative and ability to work independently.
- Maturity, professionalism, and emotional intelligence.
- Ability to represent the CEO and the institution with diplomacy and tact.
