Admin Assistant
British High Commission Kampala
About British High Commission Kampala
The British High Commission in Uganda serves as the United Kingdom’s diplomatic mission in the country, fostering strong bilateral relations between Uganda and the UK. Located in Kampala, the High Commission plays a vital role in promoting political, economic, and cultural ties, while providing consular services to British citizens living in or visiting Uganda. It supports initiatives in areas such as trade, development, education, and governance, working closely with the Ugandan government, civil society, and local communities. The High Commission also facilitates visas, travel advice, and assistance for UK nationals, acting as a bridge to strengthen cooperation and mutual understanding between the two nations.
Job Description
You will provide administrative support to the Political and Governance Team. You will gain insights into a wide range of work areas that underpin the UK Uganda bilateral relationship; through managing contacts, overseeing events and handling the team’s Note Verbales and Visa enquiries. You will oversee the team budget for travel, expenses and L&D, but decision making responsibility will sit with the Political Counsellor.
Start Date: 1st April 2026
Responsibilities
- Manage the printing, logging and filing returned copies of Note Verbales issued by the team
- Manage team contact management system – keep contacts up to date in a sharable format
- Be the initial point of contact for all team related visa enquires; including logging high value cases on the UKVI App
- Provide logistical support to the team for large internal meetings, or with external attendees.
- Provide logistical support for team travel; for example booking transport and hotels etc.
- Working with relevant BHC teams e.g. Protocol, Security, policy teams, to provide logistical support to Ministerial and high level official visitors.
- Manage team events: issue invitations and monitor RSVPs; liaise with the BHC Events Officer, corporate services, residence, and security teams (where relevant), oversee set ups etc.
- Oversee team budget for travel, expense and L&D, and provide advice to the Political Counsellor on budget decisions. You will provide forecasts and follow up information as required by the Finance Team.
- Provide other admin support to the team as requested.
Requirements
- Excellent written and oral communication.
- Excellent knowledge of IT applications; especially Teams and Outlook Contacts, but also including Excel, Word and other FCDO systems.
- Understanding of filing systems
- Changing and Improving, Communicating and Influencing, Delivering at Pace, Managing a Quality Service
