Procurement and Logistics Officer

Donswift is seeking a skilled and experienced Procurement and Logistics Officer to join our team. To professionalize and centralize procurement and logistics across the company’s retail outlets, partnership projects, and capital asset purchases by executing the Procurement Policy, ensuring competitive, transparent, donor-compliant sourcing; reliable availability of inputs; strong supplier performance; and a complete audit trail. The role coordinates closely with the CFO, COO, CPCO and branch managers to achieve best value for money and on-time, in-full deliveries.

• Implement the Procurement Policy across three categories: Inventory procurement for Trading, Project Material procurements, and Capital Assets; select methods per thresholds (Direct, Restricted, RFQ, Formal Tender) and document every step.
• Prepare and execute RFQs/RFPs, manage bid evaluations (technical & financial), and minute Procurement Committee recommendations; ensure approvals per policy.
• Enforce Internal Sourcing for project materials already dealt in by the company (crop inputs, livestock inputs, food items) and arrange inter-departmental transfers.
• Apply donor rules (e.g., Mastercard Foundation/USAID/WFP/FCDO) and secure waivers where applicable; file all supporting evidence for audits.
• Maintain a pre-qualified supplier list, conduct annual due diligence (registration, tax, E&S safeguards), and track vendor performance (quality, timeliness, price stability, responsiveness, after-sales).
• Enforce conflict-of-interest declarations, no-gift policy, and blacklisting procedures where warranted.
• Collaborate with the company’s branch managers and operations teams to align POs with forecasts, seasonality etc.
• Oversee receiving & inspection (expiry dates, batch/lot traceability, GRNs), manage returns/claims, and ensure on-time, in-full (OTIF) deliveries with proof-of-delivery.
• Clean item/vendor masters; configure reorder rules (ROP/EOQ), lead-times, and safety stocks—prioritizing A-class items.
• Drive a disciplined PR→PO→GRN→Invoice flow in Odoo, with project/budget coding, and publish weekly dashboards (OTIF, stock-outs, PPV, cycle times).
• Maintain the complete file set per procurement event (PR, bids, evaluation, approvals, PO/contract, GRN/Inspection, invoices, tax docs) and retain for ≥7 years.
• Support internal/external audits; implement corrective actions within agreed timelines.
• Mitigate single-source risks, ensure legal/regulatory compliance and apply emergency procurement controls with timely ratification.

• Bachelor’s degree in Supply Chain Management, Procurement, Logistics, Business, or related field.
• Professional certifications (added advantage):
• CIPS, APICS/ASCM CSCP/CLTD, or equivalent.
• 3–6+ years in procurement/logistics within agribusiness/FMCG or donor-funded contexts; demonstrable RFQ/RFP/tender management and supplier scorecards.
• Hands-on ERP experience (Odoo preferred), strong Excel/analytics, and contract management.
• Commercial acumen, negotiation, planning, data rigor, stakeholder management, and impeccable ethics aligned to the company’s Procurement Policy and Supplier Code.