Executive Secretary
Donswift
Job Type
Full Time
Category
Administration
Deadline
Sep 22, 2025
Location
Kampala
Contract Type
Permanent
Work Hours
09:00 - 05:00
About Donswift
At DONSWIFT, we are more than just a company; we are your trusted partner in growth and transformation. Founded in 2020 on the principles of innovation, excellence, and unwavering commitment to our clients, DONSWIFT is a versatile entity that specializes in three key areas: Business Consultancy, Marketing & Research, and Recruitment & Human Capital Development. Our Mission is to empower organizations with the tools and talent they need to thrive in a dynamic and competitive business landscape.
Job Description
We are seeking a highly organized and proactive Executive Secretary to provide essential administrative support to our organization. This role is crucial for ensuring the smooth and efficient operation of our office, with a focus on administrative coordination, documentation, and communication with our members and leadership.
Responsibilities
- Manage and streamline all administrative procedures within the organization, ensuring smooth day-to-day operations.
- Coordinate logistics for all Board meetings, AGM, workshops, conferences, and special events, ensuring efficient planning, execution, and follow-up.
- Maintain comprehensive and organized records of all meetings, including accurate minutes, attendance records, and action points with follow-up responsibilities clearly outlined.
- Develop and maintain an efficient documentation and filing system, ensuring ease of access and confidentiality as required.
- Act as the primary point of contact for organization members of the organisation, efficiently handling inquiries, correspondence, and providing timely updates.
- Coordinate the onboarding process for new members, providing necessary documentation and orientation to organizational policies and benefits.
- Assist the Executive Director in ensuring compliance with governance requirements, preparing documentation for regulatory submissions, reports, and audits.
- Track compliance deadlines, reporting schedules, and liaise proactively with stakeholders to ensure all obligations are met timely.
- Provide administrative support to the Executive Director and Chairperson, including scheduling meetings, managing appointments, preparing reports, presentations, and correspondence.
Requirements
- Bachelor’s degree in Business Administration, Management, or related field.
- Minimum 3 years of experience in administrative or executive support roles.
- Excellent organizational, communication, and interpersonal skills.
Share This Job
Know someone who would be perfect for this role? Share it with your network!
