Human Resources Assistant needed at Aga Khan Education Services Skip to main content
Aga Khan Education Services
5 days left

Human Resources Assistant

Aga Khan Education Services

Location

Kampala

Category

Human Resource

Contract

Short Term

Job Type

On-site

Work Hours

Full Time

Deadline

19th March 2026

Job Description

The Human Resources Assistant will assist with the administration function of the human resources and duties. He / she will perform a variety of duties in the following functional areas.

Key Responsibilities & Tasks

  • Enter all leave records into the Time and Attendance software.
  • Check leave forms to ensure they have been completed correctly and signed.
  • Follow up with staff to ensure leave records are submitted accurately.
  • Assist in updating the leave plan for administrative staff.
  • Receive and organise all applications (hard and soft copies), ensuring they are categorised and filed properly.
  • Assist the HR Officer in coordinating interviews, including sending invitations, arranging interview rooms, and preparing materials in liaison with the HR Officer and relevant Unit Heads.
  • Ensure recruitment records are complete, well-labelled, and properly maintained.
  • Compile and maintain all personnel records (hard and soft copies), ensuring all files include the required documents.
  • Organise personnel files in alphabetical order and ensure proper labelling.
  • Assist in archiving closed personnel files and ensuring all necessary documents are included.
  • Update employee data and leave records in the Time and Attendance / HRIS system as directed by the HR Officer.
  • Assist with day-to-day HR operations and administrative tasks as assigned by the HR Officer.
  • Respond to employee requests for HR-related information, escalating complex issues to the HR Officer.
  • Assist in maintaining staff housing files and tracking utility bill submissions/payments.
  • Provide other administrative support as required to ensure smooth HR operations.
  • And any other duties assigned from time to time.

Requirements, Qualifications and Competences

  • Bachelor’s degree in human resources, Business Administration, or a related field
  • 3-5 years of experience in an HR support role or similar position
  • Strong understanding of HR principles and practices
  • Proficient in Microsoft Office Suite and HRIS systems
  • Excellent verbal and written communication skills
  • Ability to handle sensitive and confidential information with integrity
  • Experience with recruitment and onboarding processes
  • Familiarity with employment law and regulations
  • Certification in HR (e.g., PHR, SHRM-CP) is a plus
  • Proficient in using HRIS software and applicant tracking systems
  • Experience with employee engagement platforms and tools
  • Basic knowledge of data analysis and reporting tools
  • Strong problem-solving skills and attention to detail
  • Ability to work independently and as part of a team
  • Adaptable and open to feedback in a fast-paced environment
  • Empathetic and approachable demeanor, fostering trust among colleagues

About Aga Khan Education Services

The Aga Khan Education Services (AKES) is one of the largest private, not-for-profit, non-denominational educational networks in the developing world. AKES, U operates schools from Pre-School to High School and offers the British National Curriculum (BNC), International General Certificate of Secondary Education (IGCSE), International Baccalaureate Diploma Programme (IBDP) and the Uganda National Primary and Secondary curriculum.

How to Apply

Never pay money in any recruitment process. Legitimate employers never charge fees.

Apply Now

You'll be redirected to the employer's application page

Job Overview

Status Active
Category Human Resource
Location Kampala
Job Type On-site

Join Our Community

Get instant job alerts and career tips on WhatsApp

Join WhatsApp Channel

How to Apply for Jobs

Three simple steps to your next career opportunity

1

Browse Listings

Explore available jobs using search filters or browse by category, company, or location

2

Select Job

Click on your preferred job listing to view complete details and requirements

3

Apply Now

Follow instructions in the "How to Apply" section or click the apply now button to redirect to the employer's external career page

Redirects to employer site

Prime Jobs Uganda lists opportunities. Applications are processed directly with employers.

Similar Jobs You Might Like

Human Resources Technical Assistant

Norwegian Refugee Council

The Human Resources Technical Assistant supports the day-to-day HR operations within the field office to ensure efficient staff management and compliance with organizational policies. Working under the supervision of the Field Coordinator, the role assists with recruitment processes, staff onboarding and orientation, personnel documentation, leave tracking, and maintaining accurate HR records. The position also supports performance management processes, staff welfare initiatives, and administrative HR tasks to ensure smooth functioning of the office....

Isingiro Human Resource Mar 21, 2026

Data Scientist

MTN Uganda

To develop and maintain reusable insights and data analytics solutions that can serve the business needs of the organization. To deliver key data science and advanced analytics solutions to serve the entire company and contribute to the improvement of data platform developments and efficiency overall within Business Intelligence division. To facilitate getting data from a variety of different sources in the right formats, maintaining data quality standards, and assuring that downstream users can get that data quickly...

Kampala IT Mar 21, 2026

Senior Data Engineer

MTN Uganda

To develop and maintain reusable data pipelines used for insights and advanced data analytics solutions that can serve the business needs of the organization. To facilitate getting data from a variety of different sources in the right formats, maintaining data quality standards, and assuring that downstream users can get that data quickly...

Kampala IT Mar 21, 2026

Acquisition Retention Analyst

MTN Uganda

To perform analysis and manage the realization of customer base management objectives through provision of a core set of reports that measure and track customer base management activities, deep-dive analysis, development & enhancement of segmentation and predictive models, specifically churn, product propensity and other models. He/She will ensure efficient & effective support to acquisition & retention activities...

Kampala Business Mar 21, 2026

Digital Marketing and Communications Manager

MTN Uganda

To develop, manage, and execute the company’s communication and digital engagement strategy, ensuring strong brand visibility, effective customer engagement, data-driven campaign performance, and alignment across teams—while owning digital communication projects, budgets, and product Net Promoter Scores (NPS)....

Kampala Marketing Mar 21, 2026

Senior Data Analyst

MTN Uganda

To develop and maintain reusable advanced data analytics, automated reporting and product performance monitoring that can serve business needs of the organization and facilitate getting data from a variety of different sources, it in the right formats, maintaining data quality standards, and assuring that downstream users can get that data quickly...

Kampala IT Mar 21, 2026