Finance/Admin Associate

To coordinate and provide finance, budget and administration support services involving the recording and interpretation of financial and budgetary information to ensure the efficient functioning of the support services and inform decision-making.

• Provide procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations

• Support the development and implementation of financial policies and procedures, and assist in the setup and implementation of proper accounting procedures, systems and cash controls

• Monitor the daily cash position in order to optimize the use of surplus cash and maximize returns on investment through the liquidity portfolio

• Monitor the centralised registry system in order to process all payments to internal staff and invoices to external suppliers in a timely manner and in accordance with WFP standards

• Contribute to the preparation, implementation and monitoring of budgets, monitor expenditure and budget forecasts, to ensure that relevant future funding requirements are met

• Co-ordinate with other teams in order to ensure that all financial and administrative services are being performed efficiently and in line with the needs of the wider team

• Monitor account balances and process financial transactions in an accurate and timely manner, to avoid the occurrence of an overdraft

• Monitor and analyse general ledger accounts in order to initiate and achieve corrective actions

• Compile data from the WFP database and systems in order to assist in generating and analysing financial reports on a monthly basis

• Allocate tasks to other support staff, provide guidance and on-the-job training in management of financial resources (e.g., managing the petty cash/sub-imprest account, reviewing and analysing vendor and balance sheet accounts, etc.), to ensure services are delivered consistently and to the required standards

• Remain on stand-by and follow standard emergency preparedness practices in order to meet immediate emergency requirements for further service on the job and in the field

• Completion of secondary school education. A post-secondary certificate in the related functional area.

• Six or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

• Has experience assessing financial health and stability of C&V projects and other programming initiatives to verify compliance with in-country local laws.

• Has experience working with auditors and other third-party vendors.

• Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.