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International Rescue Committee
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Ware House Assistant

International Rescue Committee

Location

Kiryandongo

Category

Supply

Job Type

On-site

Work Hours

Full Time

Deadline

8th March 2026

Job Description

The Warehouse Assistant will serve to co-ordinate and undertake the effective functioning of the asset management processes based on required internal control measures. Reporting to the Supply Chain Officer, the Warehouse Assistant is responsible for ensuring the overall care, maintenance, updating, tracking and reconciliation of assets inventory at the IRC Field Offices of Kiryandongo and Palorinya.

Key Responsibilities & Tasks

  • Order tracking and supplier liaisons to ensure timely delivery of items
  • Timely generation of product receipts in the integra systems after verification and confirmation of products delivered in collaboration with requesters
  • Accountable for implementation of warehouse and use of Integra inventory management module
  • Accountable for creation of movement journals and monthly physical and system counts at the designated warehouse.
  • Ensuring warehouse layout and design is properly implemented and utilized for better storage
  • Ensuring effective inventory tracking, monitoring and control.
  • Supervising delivery and dispatching commodities, create timely and accurate product receipts
  • Ensuring that warehouse’s cleanliness, health and safety requirements are met
  • Ensuring that stock control procedures are in place and are properly adhered to
  • Record keeping and creation of waybills and gate passes following the prescribed approval flows
  • Preparing periodic/monthly country inventory reports.
  • The Warehouse Assistant is responsible for recording, reporting, safekeeping and recording all IRC country program assets and equipment. He/she will be responsible for all aspects of the administrative, financial, capital and operations of asset management in accordance with IRC and donors’ rules and regulations.
  • Ensuring the Implementation of IRC Asset policies in all IRC Uganda Country Program-Asset maintenance and tracking.
  • Timely verification and reporting of assets at grant close-out in collaboration with finance and grants teams as may be required.
  • Ensuring all IRC assets are recorded on the Fixed Asset Register (FAR) as per IRC Asset management procedures and policies taking into consideration Donor requirements.
  • Managing random asset inventories to check the monthly asset follow-up reliability and take the needed corrective actions.
  • Ensuring that all staff adhere to the asset management policy through training and guidance on asset management practices.
  • Ensuring donor compliance on donated assets to partners and disposal is properly adhered to at the field operation areas.
  • Conducting physical count of assets and verification on quarterly and yearly basis and report discrepancies (loss, sold, damages, unserviceable, returned to donor, under repair property/assets) if any and present to management with appropriate suggestions and recommend corrective actions
  • Ensuring that adequate checks are in place, all assets are accounted for and the recovery of IRC assets from staff at the end of their time working for IRC
  • Ensuring that monthly, quarterly and yearly spot checks and counts of assets are conducted in all field locations and supporting documentation is kept updated and reported accordingly.
  • Ensuring that all assets are insured and damages to assets are claimed on time.
  • Ensuring compliance with Supply Chain Management policies to implement the improvement of operational controls as reported on by Internal Audit.
  • He/she will be responsible for implementing donor rules & regulations for assets and inventory management, identifying and analyzing compliance risk processes through:
  • Providing consistent and constructive support to other departments to ensure compliance with policies and procedures.
  • Identifying and reporting Assets and inventory management red flags.
  • Implementing internal and external audit corrective action plans (CAPs)
  • Timely preparation and sharing of standard weekly, monthly, quarterly, and ad-hoc Assets and inventory reports.
  • Actively contributing to development and implementation of Country Supply Chain KPIs and Improvement initiatives.
  • Contribute to the timely preparation of monthly Supply Chain Management Reports for submission to Country Supply Chain

Requirements, Qualifications and Competences

  • University degree and or Diploma in Procurement and or anything similar.
  • At least 2 years of hands-on experience in Assets, procurement and or Supply Chain Management.
  • Excellent communication and analytical skills and ability to present ideas effectively, in both oral and written form.
  • Ability to communicate sensitively and without judgment; good diplomatic and persuasion skills.
  • Ability to use good judgment when making decisions and to take accountability for decisions made.
  • Emotional maturity and stability to resolve conflicts in non-violent way and maintain appropriate boundaries.
  • Good interpersonal skills including ability to gain trust and build relationships.
  • Ability to handle multiple tasks; proven self-initiative and problem-solving abilities.
  • High standard of spoken and written English. Knowledge of local languages is a bonus
  • Good computer skills including Microsoft Excel, Access, Word, Outlook, and Power Point.
  • Be able to work in a stressful setting and adapt quickly to changing environments.

About International Rescue Committee

The International Rescue Committee(IRC) helps people affected by humanitarian crises to survive, recover, and rebuild their lives. Today, we deliver lasting impact by providing health care, helping children learn, and empowering individuals and communities to become self-reliant, always with a focus on the unique needs of women and girls. Our work spans more than 40 crisis-affected countries, and we provide resettlement, asylum, and integration services in communities across the United States and Europe.

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