Publishing Assistant
UPPC
Category
Operations
Deadline
Sep 29, 2025
Location
Entebbe
Work Hours
09:00 - 05:00
About UPPC
UPPC is a public enterprise that is fully owned by Government. It was established in 1992 by the UPPC Act, Cap 215 . Section 2(2) of the UPPC Act provides that the Corporation shall be a body corporate with perpetual succession and a common seal and may sue or be sued in its corporate name.
The Corporation started out as the Government Printer under the British Colonial Government in 1902. In 1962 the Department remained under Office of the President. During that time, it was funded using public funds allocated under the Government Printer Vote and its role was to supply stationery and provide printing and publishing facilities to all Government Ministries and Departments.
Due to the important role played by the Corporation in the printing of all Bills, Statutes and Official Gazette, Cabinet classified it under Class I among those public bodies that Government has to retain full ownership of.
The Corporation started out as the Government Printer under the British Colonial Government in 1902. In 1962 the Department remained under Office of the President. During that time, it was funded using public funds allocated under the Government Printer Vote and its role was to supply stationery and provide printing and publishing facilities to all Government Ministries and Departments.
Due to the important role played by the Corporation in the printing of all Bills, Statutes and Official Gazette, Cabinet classified it under Class I among those public bodies that Government has to retain full ownership of.
Job Description
To provide administrative, editorial, and production support in the publishing processes, assisting in manuscript preparation, article writing, publication coordination, bidding documentation, and quality control to ensure timely delivery of high-quality UPPC publications.
Responsibilities
- Assist in receiving and reviewing manuscripts for completeness, prepare documents for editing, proofreading, and formatting.
- Support the editing and proofreading processes by checking grammar, layout, and style against UPPC standards.
- Assist in drafting articles, news items, and captions for newsletters, brochures, and corporate publications under the guidance of the Publishing Officer.
- Support in preparing and updating production schedules, liaise with designers, typesetters, and printers to track progress.
- Support in checking layouts, images, and typography before approval for printing.
- Assist in reviewing proofs to ensure content is accurate, consistent, and error-free.
- Assist in compiling technical information, specifications, and quotations for tender submissions, organize related documents for bidding.
- Maintain files and databases for manuscripts, publications, contributors, production schedules, and bidding submissions.
- Respond to routine client and author queries, relay information between the publishing team and stakeholders.
- Provide general office and clerical support for the publishing Department, including preparing reports, minutes, and correspondences.
- Establishing new project opportunities.
- Monitoring updates within the publishing industry including changes to business models and technology.
- Perform any other duties as may be assigned from time to time to whom authority has been delegated.
Requirements
- Bachelor’s Degree either in Education with English or literature, Mass Communication, Journalism, Business administration, Public Administration, Publishing or a related field from a recognized Institution.
- A minimum of one year’s relevant experience in publishing in a reputable organization.
- Professional training or certification in publishing, editing, or digital publishing is desirable.
- Strong editing and proofreading skills.
- Excellent project management and organizational skills.
- Deep understanding of government and legal publishing standards.
- Skilled in publishing processes (editing, proofreading, typesetting, digital publishing), quality assurance, copyright compliance.
- Strong planning, high standards for accuracy, attention to detail, creativity, problem solving, communication, teamwork and ability to work under tight deadlines.
- Integrity, customer focus, adaptability, decision-making, and continuous learning.
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