Operations Specialist

TechnoServe Uganda

Location

Jinja

Job Description

The Operations Specialist is responsible for conducting specific procurement, logistics and administrative activities under the supervision of the Operations Cluster Manager. Working closely with program team and Finance. The Operations Specialist is instrumental in supporting program activities by ensuring compliance and through accomplishing specific tasks listed under primary functions & responsibilities. The role will support Growth program procurement in Uganda.

Key Responsibilities & Tasks

Coordinate annual project-based procurement planning in collaboration with the program team.
Ensure procurement compliance to TNS or donor policy at all stages of the procurement process,
Issue Request for Quotations, proposals, and tender documents, participate in procurement evaluation process, draft contract/LPOs, issue LPOs.
Ensure that correct documentation for procurement and contracts are completed and filed to TNS procurement standards and policies.
Work with the Program team to ensure contract terms are observed by contractors, constantly making follow ups and providing necessary amendments for contracts.
Ensure timely and accurate supplier payment processing and documentation.
Guarantee timely and cost efficient execution of all Purchase Requests received and delivery of the goods requested in the correct quality and quantity for the best possible price (Value for money).
Maintain a pre-qualified supplier database and regularly update supplier profiles,
Initiating and keeping track of the order placement processes to ensure timely delivery of service and goods.
Provide frequent update to programs on all pending and pipeline procurement in a timely manner that foster decision making process and supports project implementation,
Act as a focal person in appsheet/GPS transactions including creation of vendor cards, online procurement execution, approval follow ups and system troubleshooting and escalations,
Participate in Supplier information verification, due diligence, workshop visits.
Support the Drivers as necessary to ensure that vehicle repairs, insurance and payments are made on time and in accordance with TNS policy.
Responsible for monthly vehicle/motorcycle and fuel reporting and reconciliation,
Coordinate and plan weekly/daily movements of vehicles based on weekly transport requests forwarded by the requesters and ensure that sufficient planning and coordination of vehicle movements is in place and adhered to by all requesters.
Responsible for ensuring that periodic vehicle safety checks are carried out and relevant records kept with the checklists involved.
Ensure that all documents and records related to the vehicles exist in each vehicle’s file along with weekly/monthly reports and any other paperwork related to the vehicle or vehicle operation.
Receive reports of accidents, take appropriate action together with the line manager and make assessments of damage and subsequent action to be taken regarding repairs and insurance claims.
Ensure that all vehicles and motorcycles are tracked and any tracking system issues reported to the service provider for immediate rectification,
Arrange travels in compliance with TechnoServe travel policy
Responsible for logging all new assets in the asset register and ensuring the appropriate coding and tagging are placed on each item. Regularly updates asset registers with changes and new acquisitions.
Conduct periodic physical asset verification and update the asset register as appropriate,
Consolidate list of asset for disposal and conduct the disposal process after approval of the list,
Ensure that proper systems and procedures as well as appropriate safety and security provisions are implemented and maintained during stock movement and management.
Ensure that all beneficiary acknowledgement forms are filed by programs and available when needed for audit.
Responsible for accommodation bookings and timely clearing of accommodation bills as required in coordination with the finance department.
Ensure that standard office refreshments, teas, supplies, drinking water and others are available from time to time as may be required,
Maintained a good filing system and ensure all documents are stored in a retrieval manner,
Coordinate office repair and maintenance including office equipment repair,
Assure the confidentiality of dispatches delivered or received and that all such dispatches are recorded accordingly,
Ensure a clean and presentable office environment,
Responsible for opening and closing the office,
Liaise with finance to keep track of and payment of office running cost such as utility bills and rent renewal among other administrative support.
Timely preparation and submission of monthly reports,
Liaise with the security company and ensure the office safety and security is maintained at all times,
Perform any other duties as may be assigned by your supervisor

Requirements, Qualifications and Competences

Bachelor’s degree in Procurement & Logistics/supply chain management, Transports and Logistics management,
A minimum of 3 years of work experience in procurement, logistics and or a supply chain management role in and INGO set up or a reputable organization,
Experience in donor funded projects,
Possession of a CIPS, CILT qualification or a member of IPPU will be an added advantage.
Experience in the use of any online procurement ERP system is a plus,
Excellent oral, written, and interpersonal skills in English Language.
Travel up to 10 %
Uganda or Regional Experience
Strong organizational skills; ability to interact effectively with personnel,
Strong attention to detail and ability to maintain compliance with policies,
Experience in the INGO operations and set up,
Strong analytical and negotiation skills
Excellent interpersonal and communication skills.
Computer skills on MS Office programs, especially in MS Excel.
A demonstrated ability to multi-task and process information into action so as to not delay program activities.
Ability to learn fast.
A clear understanding of administrative procedures and procurement ethics is essential,

About TechnoServe Uganda

TechnoServe is a pioneer in leveraging the power of business and markets to create sustainable pathways out of poverty. Unlike typical giveaways or subsidies, our approach uses your donations to achieve lasting impact. We empower individuals and communities to lift themselves out of poverty, helping them fulfill their dreams of a better life.

Visit company website

How to Apply

Never pay money in any recruitment process. Legitimate employers never charge fees.

Apply Now

You'll be redirected to the employer's application page

Job Overview

Status Active

Category Operations

Location Jinja

Job Type On-site

Popular Categories

Management 7 Finance 7 Operations 6 Sales 5 IT 5 Administration 3

Share this job

Facebook X (Twitter) LinkedIn WhatsApp Email

Join Our Community

Get instant job alerts and career tips on WhatsApp

Join WhatsApp Channel

How to Apply for Jobs

Three simple steps to your next career opportunity

Browse Listings

Explore available jobs using search filters or browse by category, company, or location

Select Job

Click on your preferred job listing to view complete details and requirements

Apply Now

Follow instructions in the "How to Apply" section or click the apply now button to redirect to the employer's external career page

Redirects to employer site

Prime Jobs Uganda lists opportunities. Applications are processed directly with employers.

Similar Jobs You Might Like

Senior Program Officer

Joint Clinical Research Centre

The Senior Program Officer will work under the guidance of the District-Based Teams Manager and technical leads to support the continuity of prioritized lifesaving HIV/TB services within the assigned district/cluster. The role involves close collaboration with District Health Teams (DHTs) and health facilities to ensure that critical HIV/TB testing and treatment activities align with Government of Uganda and project/donor priorities and policies....

Acholi Sub Region Operations Mar 04, 2026

Technical Advisor Polio

FHI360

The Technical Advisor I (TAI), Polio will provide strategic and technical leadership for the STRengthening Infectious Disease DEtection Systems (STRIDES) Activity with respect to polio eradication-related surveillance, laboratory strengthening, and case detection. The Advisor ensures alignment of STRIDES polio activities with global guidance, national policies, Global Polio Eradication Initiative (GPEI) norms, and donor regulations, while delivering high-quality technical assistance across participating countries. S/He wil...

Kampala Operations Mar 05, 2026

MEAL Specialist

GOAL Uganda

The MEAL Specialist will be in charge of monitoring, evaluating and measuring the impact of program activities, conducting research and documenting and disseminating learnings. The MEAL Specialist is expected to play an important role in the implementation of ASTYE program and GOAL’s MEAL functions to enable efficient review and monitoring of the implementation of partnerships with intervention partners (e.g., private sector, CSOs/CBOs); and to understand whether expected results are delivered. The MEAL Specialist will be supported by GOAL global MEAL, MIS and data teams. He/Sheshe will ...

Hoima Operations Mar 08, 2026

Grants and Programmes Coordinator

GOAL Uganda

GOAL Uganda is currently seeking a dynamic and strategic Grants and Programmes Coordinator who will drive programme growth, strengthen donor confidence, and ensure seamless coordination across the country programme portfolio. The Grants and Programmes Coordinator will lead donor and internal reporting processes, will guide proposal and programme development to ensure submissions are timely, compliant, and compelling, and will use data and evidence to produce high‑quality presentations that enhance donor engagement and programme visibility. The Grants and Programmes Coordinator will also...

Kampala Operations Mar 04, 2026

Field Operations Regional Lead - Central Region

One Acre Fund

We are seeking a senior field operations and an exceptional project manager to drive Field Operations strategy and execution in Central Uganda. You will be responsible for the following: leading the adoption of trees in the region, market access activities as applicable for cash crops (primarily coffee, macadamia, and trees), input sales, and extension teams to deliver strong farmer impact and operational excellence.   We have a strong culture of constant learning and we invest in developing our people. You’ll have weekly check-ins with your manager, access to mentorship and train...

Mukono Operations May 03, 2026

Data and Systems Lead

One Acre Fund

One Acre Fund is seeking an exceptional data and analytics professional with 5+ years of experience to increase our program impact and efficiency, by providing solutions and data-driven recommendations to improve our operational performance over the next 5yrs of growth. ...

Jinja IT Mar 19, 2026

Career Resources

How to Spot Job Scams in Uganda: 7 Red Flags You Should Never Ignore

Looking for a job in Uganda is stressful enough without falling victim to fraudsters. From wash wash; syndicates to fake NGO postings, here are 7 proven ways to verify if a job offer in Kampala or upcountry is legitimate before you waste y

11th February 2026 Read more →

How to Answer The “Tell Us About Yourself” Question and Win the Job

The first question in an interview shouldn't be the one that trips you up, yet for so many candidates, it is. "Tell us about yourself." It seems simple, open-ended, even friendly. But in that moment, your mind can go blank, or worse can happen

6th February 2026 Read more →

The Ultimate Guide to Finding Jobs in Uganda: Opportunities, Tips, and Career Insights

Looking for the best job opportunities in Uganda? Discover verified government, NGO, and private sector vacancies, learn about high-demand skills, and get expert tips to l

18th January 2026 Read more →

Link copied!