Monitoring & Evaluation Officer

The M&E Officer is an important role within the MERL Unit. Providing operational services to both the MERL team and the various PIU projects. The role will be held accountable for ensuring that all planned M&E activities are managed in a structured manner guided by M&E principles ensuring all work is completed in a comprehensive and timely manner.

The M&E Officer provides M&E services and support to the MERL unit as well as Projects ensuring that the fundamental M&E framework is in place. In addition, the role ensures that all M&E activities are embedded in program implementation and provides technical operational support and coordinates the management of M&E activities.

This position is responsible for managing an M&E related project budget that varies according to the planned MERL activities annually. The M&E officer will be responsible for the projects in Kyangwali settlements according to the MERL structure and organisational needs overtime.

Job Title: Monitoring & Evaluation Officer – DGD Project
Function: Monitoring & Evaluation
Supervises: May supervise the Graduate Intern – MIS
Reports to: MERL Regional Coordinator
Location: Kyangwali
Travel required: 40%
Effective Date: December 2025
Grade Level: 13

• Contribute towards the development of MERL strategic and operational planning ensuring that aspects of MERL are embedded in project planning.

• Contribute to the design of the MERL strategic and operational plan ensuring all M&E components of projects are clearly defined and that all projects have clearly defined performance indicators.

• Contribute to the development of the Project MERL operational work plans and budgets.

• Support project team and partners to develop Detailed Implementation Plans in line with the proposal.

• Proactively participate and contribute to the development and implementation of PIU MERL/M&E systems and tools supporting the successful implementation of M&E goals.

• Participate in the design and implement project monitoring tools as per project M&E plan and ensure use of appropriate tools in collection, compilation, analysis and utilization across the project.

• Monitor on a quarterly basis the detailed implementation plan and provide consolidated and comprehensive reporting on the status on the implementation activities including next steps on outstanding activities.

• Regularly update the PIU systems with updated project data using adopted or customised tools as well updated data bank. Key systems of focus are Project Management, Monitoring, Evaluation, Research and Learning system (PMERL), SAVIX and accountability mechanism among other systems.

• Participate in the Capacity Building of internal and external stakeholders of PIU, ensuring that knowledge is shared for consistent application of M&E principles.

• Plan M&E capacity building activities for the project team and partners to enhance quality reporting and data management.

• Deliver both ad hoc and scheduled capacity building (training, technical assistance, and coaching) to partners.

• Establish a resource bank with up-to-date capacity development tools, training materials, and other capacity-building resources, and make them available to partners as needed.

• Highlight areas of risk and non-compliance identified and advise on changes to the M&E risk profile.

• Actively participate in regular MERL capacity-building sessions, representing the area of operation in regular planning meetings and peer-learning forums to enhance program effectiveness.

• Continuously learn and adapt to organizational, donor, development partner, and government reporting systems to ensure accurate and compliant data management and reporting. Cascade this to partners and staff as required.

• Coordinate and plan the monitoring of PIU projects/program reviews and visits that will enable PIU to adaptively manage the performance of projects.

• Support the development and rollout of project targets and standards to ensure delivery of quality outputs.

• Provide ongoing advice and technical assistance to the PIU's Project managers concerning the effective and efficient measurement of results.

• Monitor the implementation of the M&E process by ensuring regular monitoring spot-checks and reviews; compile and analyse the collected data to assess performance and identify lessons learned.

• Monitor and consolidate project implementation findings against approved work plans and budgets to ensure timely and quality implementation as per contractual obligation.

• Provide comprehensive reports, including M&E field activity reports, quarterly reach updates, biannual and annual progress reports, and donor-specific reports. Also prepare monthly PMERL and SAVIX reports, maintain Activity Info updates, and contribute to OPM’s Partner coordination monitoring systems (PCMS). Additionally, generate ad-hoc reports as requested by donor, project manager, and MERL regional coordinator, ensuring timely and accurate documentation of program performance and impact.

• Work collaboratively with the MERL team to develop a learning organisation culture based on evidence collected and lessons-learned.

• Quarterly consolidate, follow up and document best practices, case studies, lessons learnt, Most Significant Change Stories and reflection of the project to provide evidence on project impact including inclusiveness.

• Proactively participate in the project’s research, evaluation and learning initiatives including reviewing and validating reports, and leading reflection and dissemination processes. Particularly, support the baseline, annual data collection and endline evaluations including any other study summoned by PIU.

• Working with the Regional MERL Coordinator participate in the developments of a well-curated database for learnings from evaluations, intervention reports, and other relevant information; ensure that users are able to navigate and upload or retrieve information easily.

• Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

• Bachelor’s degree in Statistics, Quantitative Economics, Social Sciences, Social Work, Development Studies or a related field.

• A minimum of two years of experience in an M&E role in both development and humanitarian contexts is a priority. Experience in child protection and youth engagement is an added advantage.

• Demonstrated skills and experience in report writing, and a good understanding of donor compliance, rules and regulations in regards to M&E and budget management.

• Ability to ride a motorbike (Yamaha or Honda) is an added advantage.

• Behaves in line with our values, bringing energy and commitment to the task of safeguarding girls, children, young people, vulnerable adults and colleagues; constructive and optimistic in facing challenges and change.

• Focuses effort where it will make the best contribution to PIU's purpose and strategic goals; takes the initiative to find new and better ways of doing work.

• Understands and adheres to the policies, processes, practices and standards relevant to own work; honest and efficient in use of resources, including own time.

• Acts as a good team player, communicating effectively and being open and supportive towards those around them; is aware of the potential impact of their behaviour on others and makes sensitive choices.

• Collaborates with team members, colleagues and partners in an active and engaged manner; shares information, experience and ideas with the aim of helping or empowering others.

• Takes responsibility for own performance and development: reflecting, seeking and listening to feedback, learning from mistakes, finding people or resources to help them learn, keeping knowledge and skills up to date.

• Good understanding of broad trends in the development and humanitarian sector and key external organisations relevant to Monitoring & Evaluation.

• Good track record of planning and organising work effectively; managing time to deliver results against agreed priorities, objectives and quality requirements, to time and within budget.

• Good analytical skills as required to obtain and process information and numerical data from a range of sources and use the insights gained to inform decisions or communications.

• Experience of incorporating digital and technological solutions into plans and activities, to improve the effectiveness and efficiency of working practices, enhance communication and support innovation.

• Good understanding of key risk-related policies, procedures and standards, (for instance, good practice in Child and Youth Safeguarding and Protection; Gender, equality and inclusion; Counter fraud; Safety and Security); solid track record of compliance.

• Good written and spoken communication skills, including in [any required language], with an ability to effectively adjust content and presentation so as to connect with an audience.

• Experience in monitoring and evaluation of grant projects. Sponsorship knowledge is a plus.

• Ability to manage multiple priorities and projects while working as part of a team.

• Experience managing and monitoring systems for project monitoring and evaluation.

• Demonstrated experience in capacity building, mentoring and coaching staff and programme stakeholders.

• Demonstrated experience in working in a Humanitarian/Emergency setting.