Finance and Admin Officer

VSF Germany seeks to recruit a well rounded, qualified and well experienced finance and admin officer to support the projects in Uganda. The initial contract will be for 1 year with possibility of extension dependent on performance and/or funding. This position is designed to have very regular field travels within Uganda and sometimes to very remote areas.

• Grant management support for assigned projects.

• Provide financial, logistical, and administrative support to projects.

• Implement donor financial regulations in funds management.

• Manage project finances and oversee all local procurement, ensuring compliance with donor and organizational policies.

• Manage project petty cash and maintain accurate records of all field financial transactions.

• Submit monthly returns in both hard and soft copy to the regional office.

• Prepare and maintain backups of financial documents in both hard and soft copy.

• Support preparation of cash forecasts and requests, and submit them to the regional office to ensure smooth cash flow.

• Assist in monitoring expense levels to avoid over-expenditure and mis-posting of expenses.

• Support the Program Manager and field staff in drafting budgets, preparing field documentation, and submitting field returns.

• Manage contracts with third parties and supervise services rendered to projects.

• Ensure stock cards and fuel cards are well maintained, with up-to-date fuel usage and stock records.

• File and manage staff contracts at field level.

• Supervise support staff as appropriate.

• Follow up on field staff leave and share updates with line managers.

• Ensure timesheets are prepared accurately and submitted on time each month.

• Prepare and submit monthly finance and administration reports in the prescribed format.

• Degree in Accounting or a related discipline from a recognized institution.

• Certified Public Accountant qualification is mandatory.

• At least 3 years of hands-on experience in a similar position.

• Experience working with non-governmental organizations is an added advantage.

• Computer literacy with strong command of Microsoft Office is required.

• Excellent negotiation and communication skills.

• Knowledge of accounting software is an added advantage, with Navision/Dynamics 365 Business Central preferred.

• Ability to work in a diverse team, demonstrate impartiality, and perform effectively under strict deadlines.