Corporation Secretary

To provide Legal and Administrative support to the Uganda Railway Corporation Board and Management and to interpret and domesticate any International Railways and Marine Laws and Statutes for Uganda and URC

• uiding the Corporation on matters of Corporate Governance

• Advises the Board and Management on best corporate governance practices

• Facilitating Board operations

• Provides secretarial services to the Board

• Keeps record of all decisions and resolutions and draws members’ attention as and when necessary

• Files statutory returns as may be provided in the Company Law

• Follows up and ensures prompt and accurate record and payment on Board Members’ remuneration and allowances, if any

• Oversees effective facilitation of Board Members’ travel logistics while on the Corporation’s duties

• Oversees accurate writing of Board minutes

• Edits Board minutes for correctness and accuracy

• Actively participates in Board deliberations

• Participates in bridging the gap between the Board and Management

• Edits all Board papers prepared by senior staff of URC

• Strategic Planning, Budgeting and Review

• Provides clear focus and direction into the role and function of the Corporation

• Adopts and shares Corporation’s Vision, Mission & Values with the directorate’s senior staff and oversees effective buy-in by Directorate’s staff

• Co-ordinates the preparation of own Directorate’s Operational Budgets, produces budget reports and presents to Management

• Ensuring effective, well-documented policies and procedures

• Develops the policies, principles and processes that are well documented for the efficient operations of the corporate secretarial and Legal Advisory functions of URC

• Providing Legal support to the Corporation

• Provides advice and defense on legal matters affecting the operations of the Corporation

• Keeps records of legal transactions of the Corporation

• Ensures secure and safe custody of contracts, documents of title, leases, logbooks and securities and their indexing for easy reference and retrieval

• Advises on all commercial transactions, regulatory decisions and operational legal matters from the Directorates

• Advises the Board and Management as they make commercial and regulatory decisions

• Ensures that the Corporation’s commercial, contractual and other legal interests are adequately protected

• Draws and puts in place appropriate legal contracts and instruments

• Ensures the Corporation is effectively represented in all disputes

• Provides professional guidance to URC on matters of land, movable and non-movable chattels, insurance, and employment

• Keeps custody of the Company Seal

• Ensures safe custody of Company Seal

• Executes the Corporation’s instruments

• Authenticates the Corporation’s seal by signature

• Interpreting and domesticating International laws and conventions

• Gives advice on URC’s compliance with obligations under international or local laws

• Facilitates the domestication of international Maritime law into Uganda Law

• Ensures ratification of International Maritime Conventions and Agreements to which the Government of Uganda becomes a Signatory

• Provides legal services in Bilateral Maritime Services Agreements

• Advises the Government and URC on International Maritime and Railways Transport Laws

• A Master’s Degree in Law from a recognized University with a postgraduate Diploma in Legal Practice

• Must be a Registered Legal Practitioner and an Advocate of the High Court of Uganda

• Must be a member of The Chartered Institute of Secretaries and Administrators (The Chartered Governance Institute)

• Should have relevant working experience of at least 10 years, of which 5 should be at Senior Management level

• Must be a seasoned People Manager with demonstrable prior experience and success in overseeing staff productivity and Performance Management