Fleet/Logistics Associate

The Fleet/Logistics Associate is responsible for managing the organization’s fleet of vehicles to ensure safe, efficient, and cost-effective transportation services for staff, goods, and program activities. The role ensures compliance with organizational policies, donor requirements, and local regulations.

• Develop and implement preventive maintenance schedules for all project vehicles.

• Coordinate timely project vehicle servicing and repairs with approved garages and vendors.

• Coordinate all travels and ensure effective and efficient allocation of vehicles.

• Support the logistics related to vehicle use and maintenance whenever required.

• Manage and maintain accurate records of maintenance and repair history.

• Ensure all vehicles have valid insurance, registration, and roadworthiness certificates.

• Maintain up-to-date logbooks, fuel records, and driver documentation.

• Ensure compliance with donor and organizational fleet management policies.

• Monitor fuel consumption and maintain accurate fuel usage reports.

• Implement controls to prevent fuel misuse or fraud.

• Supervise and train all project drivers on safety, defensive driving, and organizational policies.

• Monitor driver performance and adherence to traffic laws and internal guidelines.

• Investigate and report accidents or incidents promptly.

• Prepare monthly fleet reports, including utilization, costs, and maintenance trends.

• Recommend cost-saving measures and fleet optimization strategies.

• High School /GED Diploma or international equivalent in Logistics, Transport Management, Business Administration, or related field.

• Typically requires 0-3 years of experience in procurement, administrative support or in fleet management, preferably in an NGO or international organization.

• Knowledge of vehicle maintenance, transport regulations, and safety standards.

• Proficiency in fleet management systems and MS Office applications.

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint,

• Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

• Ability to drive domestically on a daily basis.

•  

• Typical office environment.

• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.

• Ability to sit and stand for extended periods of time.

• Ability to lift/move up to 5 lbs.

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

• Comprehensive knowledge of vehicle management and standard practices.

• Working knowledge of FHI 360’s policies and procedures regarding transportation and vehicle management.

• Excellent oral and written communication skills.

• Strong critical thinking and problem-solving skills.

• Ability to drive and possess a valid driving license.

• Works on problems of diverse scope that requires analysis and evaluation of identifiable factors.

• Exercises judgment with defined policies and procedures in selecting methods and techniques for obtaining solutions.

• Decisions generally affect specific functional areas with cost and failure to achieve short term goals of the company.